About the Role:
Role Summary
The Project Manager is responsible for the day-to-day coordination and delivery of a portfolio of projects for a single client, spanning physical installations, programs, media, and operational initiatives. This role will be embedded with the client team and act as a primary on-the-ground point of coordination in Los Angeles. The Project Manager will work closely with internal creative, technical, and production teams, as well as external programming partners, fabricators, and contractors.
The Project Manager will report to the Lead Producer and Project Director and will be responsible for delivering large and small-scale projects according to brief, timeline, and budget, alongside developing strong relationships with the client team. Due to the nature of the work, the ideal candidate has experience supporting capital projects within cultural institutions and understands how creative work integrates into longer construction and institutional timelines.
Key Responsibilities
Project Co-ordination & Delivery
- Manage day-to-day delivery of multiple projects, ensuring alignment with approved scope, schedule, and budget
- Act as a central coordination point between client teams, internal studio teams, and external partners
- Translate client discussions and decisions into clear actions, timelines, and responsibilities
- Track milestones, dependencies, and approval across all workstreams
- Responsible for project budgets between $20k and $2m+
- Develop and maintain project schedules aligned with capital project phases and client milestones
- Proactively identify, assess, and manage risks related to schedule, budget, scope, and coordination
Client & Stakeholder Management
- Liaise directly with client stakeholders to drive discussions to resolution
- Serve as a consistent point of contact for designated projects
- Attend and support client meetings, workshops, and site walks
- Build trusted relationships through clarity, reliability, and proactive communication
Candidate Qualifications and Skills:
Required
- 5–7+ years of experience in a project management role within a creative, cultural, architectural, or production environment
- Experience managing complex and high-profile projects
- Strong understanding of schedules, budgets, and dependency management
- Experience working alongside or supporting capital projects or long-term institutional initiatives
- Experience with project management tools/software
- Strong verbal and written communication skills
- Organized and efficient
- Experience with Google Docs
- Advanced Microsoft Office suite
- Willingness to travel
Desired
- Experience working with museums, cultural institutions, or public-facing capital projects
- Familiarity with AV, digital, or interactive systems within built environments
- Understanding of procurement, fabrication, and construction coordination workflows
- Familiarity with Smartsheets
This is a one-year fixed-term, full-time (40 hours per week) assignment. The listed salary range is the hourly pay rate.
